Inspections

Department Hours

The office hours for Building and Inspections is Monday through Friday, from 7:30am to 10:30am, reopening from 3:00pm to 4:30pm. Permit inspections will be conducted between 10:30am and 3:00pm, unless prior arrangements have been made. We ask that you contact us at 309-787-8527 at least one business day prior to any requested inspection services.

 

The Village of Milan Building and Inspections Division is responsible for the code enforcement on all new construction and remodeling in the areas of building structure, heating and mechanical, plumbing and electrical. The division also supports several code boards in the development of new requirements and the licensing of contractors in the various fields.

Below are the currently adopted codes:

  • 2012 International Building Code
  • 2012 International Existing Building Code
  • 2012 International Resident Code
  • 2012 International Mechanic Code
  • 2012 International Fuel Gas Code
  • 2012 International Fire Code
  • 2012 International Property Maintenance Code
  • 2012 International Energy Conservation Code
  • 2012 International Plumbing Code, 2004 Illinois State Plumbing Code
  • 2012 International Swimming Pool and Spa Code
  • 2012 International Wildland - Interface Code
  • 1997 Illinois Accessibility Code
  • 2011 National Electric Code

The Permit Process
Once your drawing(s), specifications, and permit application have been reviewed and approved, you will be issued a building permit. The review process can take some time, so submit your application and plans as soon as possible before you plan to begin work. The Village of Milan attempts to review all plans within fifteen (15) days of receipt. Once you receive the permit, you may begin construction of a building project in accordance with the plans that you submitted.

The best way to find out if you need a permit is to call the Village of Milan Building Inspector at 309-787-8527.  Discuss your plans with the Building/Code Inspector, or any other relevant inspector (mechanical, electric, plumbing, health) before you begin your construction to determine whether you need a permit.

Permits are required for the following:
New buildings
Additions (bedrooms, bathroom, family rooms, etc.)
Residential work (decks, garages, fireplaces, pools, water heaters, etc.)
Renovations (garage conversions, basement finishing, kitchen expansions, re-roofing, etc.)
Electrical systems
Plumbing
HVAC (heating, ventilating and air conditioning systems)

Below are the steps for obtaining a permit and having the project approved by the Village of Milan.

Fill out the application.
You may obtain an application for a building permit or by picking up one at the Building Inspection department located at 405 East 1st Street, Milan, IL (second floor). Fill out the application with as much information as possible about the work being done. For most projects, you should also submit detailed plans for the work to be done. If you have questions about the application, you may inquire at Building Inspections at 309-787-8527.  For some projects, you may need to contact your public utilities.

Application and plans are reviewed:
Once your application and detailed plans are submitted, the Building Inspector will review your application and plans.  If the application or plans are incomplete, you will be notified by the Building Inspector and informed on what is still needed. Once the complete application and plans are submitted, the Village will review the plans and approve them if they meet code requirements. If your plans meet these requirements, a permit will be issued.  If not, the building official may suggest solutions to help correct the problem.

Obtain permit:
Once your plans and application have been approved, you will receive a permit.  There are fees associated with permits to cover the cost of the review and inspection process. The current fee schedule is contained in Chapter 10 of the Village’s Code of Ordinances.

Separate permits are required for electrical, plumbing and heating or air conditioning.

After you receive a permit, you must post it in a visible place at the job site at all times.

Inspections are done:
Once work has begun, the Village of Milan inspectors will inspect the work to ensure that it is being performed in accordance with the plans submitted and with applicable codes.  Building Inspector will inform you of how many inspections are required for your project. Contractors may schedule inspections by calling Building Inspections and speaking with, or leave a message on their voicemail. 

Construction is approved and certificate of occupancy is issued:
The building official will provide a certificate of occupancy or other certificate when construction is complete and code compliance is determined.  The certificate verifies that your project has been completed to code and to the Village of Milan’s satisfaction.

Submittal Requirements for Plan Review

  • No structure shall be used, occupied or furnished before a Certificate of Occupancy has been issued by Building/Inspections.
  • Occupancy within a flood plain shall submit an elevation certificate prior to Certificate of Occupancy being issued.
  • The following are requirements for submittal of plans for review and permit issuance and inspections.

Plan Review Policy Minimum Requirements:
In an effort to reduce the amount of time required to obtain a building permit, Building/Inspections has established the following plan review requirements.  The following requirements shall serve as a tool customers can utilize to submit complete construction plan submittals, thereby reducing the need for multiple plan submittals and avoiding lengthy time delays.  Please note that these requirements should be followed if the scope of work is applicable.

Village staff attempts to complete the plan review process within or before the minimum of fifteen (15) business days, however, the process depends on the scope of the project and the accuracy  of submittals.  Incomplete plan submittals will not be reviewed and will be returned with a notice to submit complete plans.Plan review begins only after ALL required documents are submitted satisfactorily.

In accordance with the Illinois Architectural Practice Act, the interior design services for a building that involves life safety or structural changes require that the documents be prepared by an Illinois licensed designed professional.  All commercial projects that involve life safety or structural changes shall submit stamped plans.  Please visit the State of Illinois Department of Professional Regulation and/or Illinois Architecture Practice Act websites for additional information.

Projects that require stamped architectural plans may also require stamped mechanical and electrical drawings at the code manager’s discretion for more complex projects involving “interior space planning.” Quite often “interior space planning” involves mechanical/electrical systems and other areas requiring expertise beyond the capabilities of an unlicensed individual.  Those systems requiring the application of engineering principles and data must be designed and the documents stamped by an Illinois Licensed Professional Engineer, Structural Engineer or Architect.  Buildings previously exempted may require an Illinois licensed Designed Professional if there is a change of use or occupancy type.

In accordance with the Illinois Plumbing License Law, plumbing for “interior space planning” may be designed by a licensed Illinois Plumber.

Construction projects involving privately funded commercial facilities and for which a municipality or county requires a building permit must comply with the Illinois Energy Conservation Code (IECC) if the project involves a new construction.

Please refer to the Village of Milan’s Plan Review Checklist Guide (below) for your next project plan review submittal.

Village of Milan’s Plan Review Checklist Guide:

  • Permit Application:  All relative information must be supplied and the application permit must be signed;
  • Plan Review Fees:  Plan review fees shall be paid at the time plans are submitted for review.
  • Plans: Plans issued for review are required to be ready for construction.  No preliminary plans.  Plans shall be 24”x36” in size and indicate wall, floor, foundation, elevations, sections and details on them.  Two identical sets are required and they shall be bound.  Stamped architectural drawings are required for any project that involves life safety and/or structural changes.
  • Code Analysis:  title block, type of work being done, type of construction, use group, installed fire protection, design options.
  • Site Plan: pre-construction and post-construction contours, cut and fill quantities addressed, lot dimensions, streets, parking structures with dimensions and setback distances.  Larger projects may also require additional site plans such as lighting, landscaping, etc.
  • COM Checks:  if applicable, Illinois Energy Conservation Code compliance certificate;
  • Utility Plan: location of sanitary sewer, fire hydrants, outside lighting;
  • Grading Plan: benchmark information and drainage;
  • Mechanical Plans: duct design, catalog cuts, vent schedules, etc.;
  • Electrical Plans: fixture count, outlets, panels conduit, schedules, etc.;
  • Plumbing Plans: riser diagrams, fixture count, type of piping, etc.;
  • Sprinkler Plans: number and location of fixtures, occupancy, etc.;
  • Handicap Accessibility Requirements: required elements for accessibility, specific facility type requirements, exterior and interior requirements;
  • Sub-Contractors Declared: if your sub-contractors have been awarded, the responsible parties must be listed on the building permit application;
  • Contractor Forms: up-to-date certificate of insurance, registration, license and bond;
  • Erosion Control Plans;
  • Landscape Plans.

Weed Cutting

The Village Clerk may provide for the removal of weeds and/or grass over TEN (10) inches in height on private property within the Village when the owner of such property, after reasonable notice, refuses or neglects to cut said weeds or grass.  Reasonable notice shall consist of one (1) publication of this section in a newspaper of general circulation within the Village in addition to the following.  When the property owner has been notified of a violation of this section during the previous growing season, the property owner shall be notified by letter at the beginning of the current season of the property owner’s obligation to provide for the cutting of weeds or grass on the property.  The notice shall constitute reasonable notice for the entire growing season.  When the property owner has not been notified of a violation of this section during the previous growing season, the property owner shall be provided, by letter, a ten-day time period in which to arrange for the removal of weeds and grass currently in violation of this section.  This letter will constitute reasonable notice for the remainder of the growing season.  If subsequent violations are observed during the same growth season, the grass and weeds will be cut immediately and the owner will be billed for the cost thereof.  Further penalties shall apply per Chapter 4 of Title 5 and Section 1-4 of the Milan Municipal Code.
Barbara L. Lee
Milan Village Clerk